Join the Team

Executive Assistant to the International Operations Director is responsible for assisting the International Operations Director in the performance of his mission and duties by providing administrative, communication, and organizational support.

He/she must be able to maintain complete confidentiality and serve as a communication liaison to various staff, partners, and outside organizations.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• INTERNATIONAL OPERATIONS DIRECTOR: To help the International Operations Director maximize his time and effectiveness, the Executive Assistant helps the International Operations Director be 100% present, positive and productive in every encounter by preparing, executing, and following up on decisions and processes connected to their duties across the organization. Responsibilities include:
  • Shipping & Mailing
  • Meeting & Calendar Coordination
  • Data entry & Verification
  • Expense report and reimbursement submission
  • File Management
  • Event Planning and Execution
• INTERNATIONAL OPERATIONS AND OFFICES: Work alongside of the International Operations Director to ensure offices are running smoothly and at full capacity. What we say we do in our field guide, our presentations, our documentation of our model, process, reporting, etc. should happen as we say it is in every place we work.
• EMAIL MANAGEMENT: Manage the inbox of the IOD, ensuring timely responses to important email. Organizing emails and bringing them to the attending to the IOD as needed.
• MEETING & CALENDAR COORDINATION: Take early initiative to confirm calendar and lead up tasks. Organize the different elements of the complex work involved in the office of the International Operations Director to enable cohesion and effective results for the organization. This includes the creating, storing, and sharing of critical documents and reports.
• TRAVEL COORDINATION: Take early initiative to confirm travel plans, plan both domestic and international, including flight booking, hotel, ground transportation, visa applications, meal reservations, etc.
• COMMUNICATION: Complete and communicate objectives, agendas, and action steps before and after every meeting the International Operations Director will participate in to proactively ensure all relevant people have details to be present and productive in every meeting.
  • Internal Communications: this involves getting our various offices, staff, leaders in regular communication so we are all on the same page and same understanding.
  • External Communications: Provide accurate monthly giving report and follow up communication strategy, regular partner communication (including bi-weekly emails, yearly gifts, etc.), media, and event preparations for yearly March With Us event, and GPW communication and preparations.
• STRATEGIC PREPARATION: (for key initiatives and meetings) set up the International Operations Director to walk into the meeting and make the most important decisions without being preoccupied by prep details.
• EXECUTION: Follow-up & follow through on strategic decisions from meetings. Be methodical in accomplishing big goals by setting early deadlines and following up to ensure progress.

Minimum Qualifications (Knowledge, Skills, and Abilities):

Education and Experience:

• High school diploma or general education degree (GED) required. Associates Degree in related field preferred.
• Minimum three years related administrative experience; nonprofit experience a plus.
• Experience in the usage of computers required and advanced knowledge of web-based systems preferred.
• Previous experience with fundraising/donor interaction preferred.
• Previous experience with cross-cultural communication and interaction required.
• Logistics and shipping experience preferred but not required.

Knowledge and Skills:

• Passion for The Timothy Initiative’s Mission.
• Ability to maintain the highest level of confidentiality and trust.
• Proficiency with spreadsheets, databases and Word processing and the ability to learn and work within TTI’s web-reporting platform (iMetrics) for inventory management.
• Able to prioritize tasks and projects for efficient and effective multi-management skills in a fast-paced environment, Strong organizational skills a must.
• Develop effective work plans, organize details, set priorities, and meet deadlines.
• Solid written and oral communication skills and excellent phone manner. Accountable for supporting, upholding, and engaging in TTI’s Vision, Values & Mission in all internal and external communication and relationships.
• Administrative writing, reporting & tracking skills.
• Ability to adapt to company wage and compensation structure.
• Ability to work as part of a team.
• Possesses a helpful, diplomatic, and caring attitude to all.
• Must be hospitable and have good people skills to represent TTI.

Spiritual Requirements:

• Each team member at TTI is expected to maintain a personal relationship with Jesus Christ as a top priority; be a consistent witness for Jesus Christ; maintain a courteous, Christ-like attitude in dealing with people within and outside of TTI; and faithfully uphold TTI’s ministry in prayer.
• For clarity we ask every team member at TTI to sign the acknowledgement page and live a life congruent with the spiritual principles outlined in TTI’s “Statement of Faith”, “Christian Living Statement” and policies and procedures as stated in TTI’s employee handbook.

Physical Requirements:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

While performing the duties of this position the Team Member:

• Is required to work in our main office in Raleigh, NC and/or remotely as needed as defined by the International Operations Director
• Is occasionally required to work nights and weekends as needed and may be occasionally required to travel domestically and internationally.
• Is regularly required to talk or hear.
• Will need to use hands or fingers and handle or feel objects, tools, or controls.
• Is occasionally required to stand, walk, sit, and reach with hands and arms.

The IT Support Specialist is responsible for providing technical support and assistance to our staff and partners. This entry level role will also help support the team by managing IT assets. He/she will work closely with the IT Director in maintaining and troubleshooting our IT systems.

Essential Duties and Responsibilities:

The essential functions of the IT Support Specialist may include, but are not limited to the following:

• IT Endpoint Support
  • Provide technical support and assistance to staff and clients via phone, email, and in-person.
  • Install, maintain, and troubleshoot hardware and software issues.
  • Set up and configure new computers, printers, and other peripherals.
  • Manage application support, including installation, updates, and troubleshooting.
• IT Asset Administration
  • Maintain inventory of IT equipment and supplies
  • Work closely with IT Director to improve asset management processes and procedures.
  • Assist with maintaining a standardization of equipment to lower total costs.
  • Assist with purchasing IT assets that support business goals.
• Web Development
  • Work closely with IT Director with web development projects (knowledge of coding helpful, but not necessary).
  • Assist with updating web pages to ensure site accuracy and currency.
  • Perform site security updates and audits, in collaboration with IT Director.
• CRM Administration
  • Assist the IT Director in various CRM related projects.
  • Conduct training sessions and develop best practices documentation for propagating CRM knowledge throughout the organization, in collaboration with the IT Director.

Minimum Qualifications (Knowledge, Skills, and Abilities):

Education and Experience: 

• Associate’s Degree or Bachelor’s degree in related field preferred.

Knowledge and Skills:

• Passion for The Timothy Initiative’s Mission.

• Maintain the highest level of confidentiality and trust.
• Ability to learn, understand, and apply new technologies.
• Able to prioritize and multi-task, using good time management skills in a fast-paced environment; Strong organizational skills a must.
• Develop effective work plans, organize details, set priorities, and meet deadlines.
• Solid written and oral communication skills and excellent phone manner. Accountable for supporting, upholding, and engaging in TTI’s Vision, Values & Mission in all internal and external communication and relationships.
• Administrative writing, reporting & tracking skills.
• Proficiency with spreadsheets, databases, and Word processing.
• Ability to adapt to company wage and compensation structure.
• Ability to work as part of a team.
• Possesses a helpful, diplomatic, and caring attitude to all.
• Must be hospitable and have good people skills to represent TTI.

Spiritual Requirements:

• Each team member at TTI is expected to maintain a personal relationship with Jesus Christ as a top priority; be a consistent witness for Jesus Christ; maintain a courteous, Christ-like attitude in dealing with people within and outside of TTI; and faithfully uphold TTI’s ministry in prayer.
• For clarity we ask every team member at TTI to sign the acknowledgement page and live a life congruent with the spiritual principles outlined in TTI’s “Statement of Faith”, “Christian Living Statement” and policies and procedures as stated in TTI’s employee handbook.

Physical Requirements:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

While performing the duties of this position the Team Member:

• Is required to work in our main office in Raleigh, NC
• Is occasionally required to work nights and weekends as needed and may be occasionally required to travel domestically and internationally.
• Is regularly required to talk or hear.
• Will need to use hands or fingers and handle or feel objects, tools, or controls.
• Is occasionally required to stand, walk, sit, and reach with hands and arms.

Must occasionally lift and/or move up to 25 pounds.

Executive Assistant to the International Achieve Director (IAD) is responsible for assisting the IAD in the performance of his mission and duties. He/she must be able to maintain complete confidentiality, provide administrative and organizational support and serve as a communication liaison to various staff, partners and outside organizations.

Essential Duties and Responsibilities:

The essential functions of the Executive Assistant to the IAD include, but are not limited to the following:

• INTERNATIONAL ACHIEVE DIRECTOR: To help the IAD maximize their time and effectiveness. The Executive Assistant helps the IAD be 100% present, positive and productive in every encounter by preparing, executing, and following up on decisions and processes connected to duties across the organization.
• COORDINATION: Take early initiative to populate and confirm calendar and complete lead up tasks. Organize the different elements of the complex work involved in the office of the IAD to enable cohesion and effective results for the ACHIEVE strategy globally.  This includes the creating, storing, and sharing of critical documents and reports.
• COMMUNICATION:  Complete and communicate objectives, agendas, and action steps before and after every meeting the IAD will participate in to proactively ensure all relevant people have details to be present and productive in every meeting.  Manage the IAD’s emails and voice-mail messages.  Help clear inbox of clutter while raising emails of highest importance to the IAD’s attention for quick replies.
• STRATEGIC PREPARATION: (for key initiatives and meetings) Set up the IAD to walk into the meeting and make the most important decisions without being preoccupied by prep details.

• EXECUTION: Follow-up & follow through on strategic decisions from meetings.  Be methodical in accomplishing big goals by setting early deadlines and following up to ensure progress.
• LOGISTICS:  Book, flights, hotel, car rental far in advance, prepare travel packets with travel, meeting and accommodations details for each trip. Manage reimbursements for all IAD ministry meetings.

Minimum Qualifications (Knowledge, Skills, and Abilities):

Education and Experience:

• Associate’s Degree required. Bachelor’s degree or higher in related field preferred.
• Three year’s related experience and/or training; or equivalent combination of education and experience.
• Experience in the usage of computers required and advanced knowledge of web-based systems preferred.
• International travel experience a preferred.

Knowledge and Skills:

• Passion for The Timothy Initiative’s Mission.

• Maintain the highest level of confidentiality and trust.
• Able to prioritize and multi-task, using good time management skills in a fast-paced environment; Strong organizational skills a must.
• Develop effective work plans, organize details, set priorities, and meet deadlines.
• Solid written and oral communication skills and excellent phone manner. Accountable for supporting, upholding, and engaging in TTI’s Vision, Values & Mission in all internal and external communication and relationships.
• Administrative writing, reporting & tracking skills.
• Proficiency with spreadsheets, databases, and Word processing.
• Ability to adapt to company wage and compensation structure.
• Ability to work as part of a team.
• Possesses a helpful, diplomatic, and caring attitude to all.
• Must be hospitable and have good people skills to represent TTI.

Spiritual Requirements:

• Each team member at TTI is expected to maintain a personal relationship with Jesus Christ as a top priority; be a consistent witness for Jesus Christ; maintain a courteous, Christ-like attitude in dealing with people within and outside of TTI; and faithfully uphold TTI’s ministry in prayer.
• For clarity we ask every team member at TTI to sign the acknowledgement page and live a life congruent with the spiritual principles outlined in TTI’s “Statement of Faith”, “Christian Living Statement” and policies and procedures as stated in TTI’s employee handbook.

Physical Requirements:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

While performing the duties of this position the Team Member:

• Is required to work in our main office in Raleigh, NC and/or remotely as needed as defined by the COO and Human Resource Manager.
• Is occasionally required to work nights and weekends as needed and may be occasionally required to travel domestically and internationally.
• Is regularly required to talk or hear.
• Will need to use hands or fingers and handle or feel objects, tools, or controls.
• Is occasionally required to stand, walk, sit, and reach with hands and arms.

Must occasionally lift and/or move up to 25 pounds.

Executive Assistant to the Chief Executive Assistant is responsible for assisting the CEO in the performance of his mission and duties.

He/she must be able to maintain complete confidentiality, provide administrative and organizational support and serve as a communication liaison to various staff, partners and outside organizations.

Essential Duties and Responsibilities:

The essential functions of the Executive Assistant to the CEO include, but are not limited to the following:

• CHIEF OPERATING OFFICER: To help the CEO maximize his time and effectiveness. The Executive Assistant helps the CEO be 100% present, positive and productive in every encounter by preparing, executing, and following up on decisions and processes connected to duties across the organization.
• CALENDAR COORDINATION: Take early initiative to populate and confirm calendar and complete lead up tasks. Work towards maintaining and keeping CEO’s ideal weekly structure.

• HOSPITATILITY: Follow up with partners, staff, and guests interacting with the CEO. Prepare lunch, secure office space, notify office manager, and coordinate with guests on transportation and meeting details that the CEO is leading.

• LOGISTICS:  Book, flights, hotel, car rental far in advance, prepare travel packets with travel, meeting and accommodations details for each trip. Manage credit card reconciliations and reimbursements for all CEO ministry meetings.
• PARTNERSHIP RELATIONS: Maintain CEO’s caseload data in CRM. Document key touchpoints and update records on behalf of the CEO. Create presentations for speaking and teaching engagements.
• SPECIAL ADMINISTRATIVE PROJECT: Manage and execute key administrative projects assigned by the CEO or Office of the CEO.

Minimum Qualifications (Knowledge, Skills, and Abilities):

Education and Experience:

• Associates Degree or higher in related field required.
• Three year’s related experience and/or training; or equivalent combination of education and experience required.
• Experience in the usage of computers required and advanced knowledge of web-based systems preferred.
• International travel experience a plus.

Knowledge and Skills:

• Passion for The Timothy Initiative’s Mission.
• Interest and heart to support executive level leadership through administration.

• Maintain the highest level of confidentiality and trust.
• Able to prioritize and multi-task, using good time management skills in a fast-paced environment; Strong organizational skills a must.
• Develop effective work plans, organize details, set priorities, and meet deadlines.
• Solid written and oral communication skills and excellent phone manner. Accountable for supporting, upholding, and engaging in TTI’s Vision, Values & Mission in all internal and external communication and relationships.
• Administrative writing, reporting & tracking skills.
• Proficiency with spreadsheets, databases, and Word processing.
• Ability to adapt to company wage and compensation structure.
• Ability to work as part of a team.
• Possesses a helpful, diplomatic, and caring attitude to all.
• Must be hospitable and have good people skills to represent TTI.

Spiritual Requirements:

• Each team member at TTI is expected to maintain a personal relationship with Jesus Christ as a top priority; be a consistent witness for Jesus Christ; maintain a courteous, Christ-like attitude in dealing with people within and outside of TTI; and faithfully uphold TTI’s ministry in prayer.
• For clarity we ask every team member at TTI to sign the acknowledgement page and live a life congruent with the spiritual principles outlined in TTI’s “Statement of Faith”, “Christian Living Statement” and policies and procedures as stated in TTI’s employee handbook.

Physical Requirements:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

While performing the duties of this position the Team Member:

• Is required to work in our main office in Raleigh, NC and/or remotely as needed as defined by the CEO and Human Resource Manager.
• Is occasionally required to work nights and weekends as needed and may be occasionally required to travel domestically and internationally.
• Is regularly required to talk or hear.
• Will need to use hands or fingers and handle or feel objects, tools, or controls.
• Is occasionally required to stand, walk, sit, and reach with hands and arms.

Must occasionally lift and/or move up to 25 pounds.

The Executive Assistant to the International Ministry Director (IMD) is responsible for assisting the International Ministry Director in the performance of his mission and duties. He/she must be able to maintain complete confidentiality, provide administrative and organizational support and serve as a communication liaison to various staff, partners, and outside organizations.

Essential Duties and Responsibilities:

The essential functions of the Executive Assistant to the IMD include, but are not limited to the following:

• INTERNATIONAL MINISTRY DIRECTOR: To help the IMD maximize his time and effectiveness. The Executive Assistant helps the IMD be 100% present, positive and productive in every encounter by preparing, executing, and following up on decisions and processes connected to duties across the organization.
• COORDINATION: Take early initiative to populate and confirm calendar and complete lead up tasks. Organize the different elements of the complex work involved in the office of the IMD  to enable cohesion and effective results for the organization.  This includes the creating, storing, and sharing of critical documents and reports. Working closely with National Leadership Team of every country where TTI is working. Work with Asian and African NLT coordinators to organize the NLT zoom or in person meetings.
• COMMUNICATION:  Complete and communicate objectives, agendas, and action steps before and after every meeting the IMD will participate in to proactively ensure all relevant people have details to be present and productive in every meeting.  Manage the IMD’s emails and voice-mail messages.  Help clear inbox of clutter while raising emails of highest importance to the IMD’s attention for quick replies.
• STRATEGIC PREPARATION: (for key initiatives and meetings) Set up the IMD to walk into the meeting and make the most important decisions without being preoccupied by prep details. Ensure there is intentional preparation, follow-up; follow through for all IMD meetings, conferences, gatherings, presentations, international meetings, etc. Ensure meeting objectives and desired outcomes clearly identified and understood. Capture any action item required from the IMD and ensure follow through happens in a timely manner.
• EXECUTION: Follow-up & follow through on strategic decisions from meetings.  Be methodical in accomplishing big goals by setting early deadlines and following up to ensure progress.
• LOGISTICS:  Book, flights, hotel, car rental far in advance, prepare travel packets with travel, meeting and accommodations details for each trip. Manage reimbursements for all IMD’s ministry meetings.

Minimum Qualifications (Knowledge, Skills, and Abilities):

Education and Experience:

• Associate’s Degree required. Bachelor’s degree or higher in related field preferred.
• Five year’s related experience and/or training; or equivalent combination of education and experience.
• Experience in the usage of computers required and advanced knowledge of web-based systems preferred.
• International experience preferred.
• Ministry experience preferred.

Knowledge and Skills:

• Passion for The Timothy Initiative’s Mission.

• Maintain the highest level of confidentiality and trust.
• Able to prioritize and multi-task, using good time management skills in a fast-paced environment; Strong organizational skills a must.
• Develop effective work plans, organize details, set priorities, and meet deadlines.
• Solid written and oral communication skills and excellent phone manner. Accountable for supporting, upholding, and engaging in TTI’s Vision, Values & Mission in all internal and external communication and relationships.
• Administrative writing, reporting & tracking skills.
• Basic knowledge of Spanish will be an added bonus.
• Proficiency with spreadsheets, databases, and Word processing.
• Ability to adapt to company wage and compensation structure.
• Ability to work as part of a team.
• Possesses a helpful, diplomatic, and caring attitude to all.
• Must be hospitable and have good people skills to represent TTI.

Spiritual Requirements:

• Each team member at TTI is expected to maintain a personal relationship with Jesus Christ as a top priority; be a consistent witness for Jesus Christ; maintain a courteous, Christ-like attitude in dealing with people within and outside of TTI; and faithfully uphold TTI’s ministry in prayer.
• For clarity we ask every team member at TTI to sign the acknowledgement page and live a life congruent with the spiritual principles outlined in TTI’s “Statement of Faith”, “Christian Living Statement” and policies and procedures as stated in TTI’s employee handbook.

Physical Requirements:

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

While performing the duties of this position the Team Member:

• Is required to work in our main office in Raleigh, NC
• Is occasionally required to work nights and weekends as needed and may be occasionally required to travel domestically and internationally.
• Is regularly required to talk or hear.
• Will need to use hands or fingers and handle or feel objects, tools, or controls.
• Is occasionally required to stand, walk, sit, and reach with hands and arms.

Must occasionally lift and/or move up to 25 pounds.